Checking Text on a Document

Copy - editing and proofreading

Copy-editing

Usually done before typesetting, copy-editing involves:

  • ensuring that all of the elements of the manuscript are present

  • imposing house style and consistency (especially important for multi-author manuscripts)

  • checking for spelling, grammar and punctuation

  • cross-checking references

Proofreading

Usually done after typesetting, this involves:

  • checking all of the elements of the layout design have been imposed correctly;

  • checking for spelling, grammar and punctuation; and

  • checking running headers, page numbers, tables of contents, etc.

While the ideal might be waiting for a complete manuscript before copy-editing, typesetting and then proofreading, the reality is often somewhat different and when dealing with time-sensitive reports with contributions from multiple authors, flexibility without compromising accuracy is key.

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